Privacy Policy

Last Updated: January 1, 2026

Our Commitment to Your Privacy

ArtsED West is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website, programs, and services.

Information We Collect

Personal Information

  • Name and contact information (email, phone, address)
  • Professional information (organization, role, experience)
  • Educational background and certifications
  • Payment information (processed securely through third-party providers)
  • Program participation and completion records

Automatically Collected Information

  • IP address and browser information
  • Device and operating system details
  • Pages visited and time spent on our website
  • Referring website addresses
  • Cookies and similar tracking technologies

How We Use Your Information

  • Process registrations and deliver programs/services
  • Communicate about programs, events, and opportunities
  • Process payments and maintain financial records
  • Issue certificates and maintain certification records
  • Improve our programs and services based on feedback
  • Send newsletters and educational resources (with consent)
  • Comply with legal obligations and grant requirements
  • Analyze website usage to improve user experience

Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

  • Service Providers: With trusted partners who help us operate our programs (e.g., payment processors, email services)
  • Partner Organizations: With your consent, for collaborative programs or opportunities
  • Legal Requirements: When required by law or to protect rights and safety
  • Grant Reporting: Aggregate, anonymized data for grant reporting purposes
  • Program Facilitators: With instructors and facilitators of programs you're enrolled in

Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • SSL encryption for data transmission
  • Secure servers and databases
  • Limited access to personal information by authorized personnel only
  • Regular security assessments and updates
  • PCI compliance for payment processing

Your Rights and Choices

You have the following rights regarding your personal information:

  • Access: Request a copy of the personal information we have about you
  • Correction: Request corrections to inaccurate or incomplete information
  • Deletion: Request deletion of your personal information (subject to legal requirements)
  • Opt-out: Unsubscribe from marketing communications at any time
  • Data Portability: Request your data in a portable format
  • Withdraw Consent: Withdraw consent for specific uses of your information

Cookies and Tracking

We use cookies and similar tracking technologies to enhance your experience on our website. Cookies help us:

  • Remember your preferences and settings
  • Understand how you use our website
  • Provide personalized content and recommendations
  • Improve website performance and functionality

You can control cookies through your browser settings. Disabling cookies may limit some website functionality.

Children's Privacy

Our services are intended for educators and adult learners. We do not knowingly collect personal information from children under 13. If we learn we have collected information from a child under 13, we will delete it promptly. For programs involving minors, we work through schools and require appropriate parental consent.

International Users

Our services are primarily intended for users in the United States. If you access our services from outside the U.S., please be aware that your information may be transferred to and processed in the United States, where data protection laws may differ from those in your country.

Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify you of significant changes by posting a notice on our website or sending an email to registered users. Your continued use of our services after changes indicates acceptance of the updated policy.

Contact Us About Privacy

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact:

Privacy Officer

ArtsED West

Email: privacy@artsedwest.org

Phone: (602) 555-0100

Address: Phoenix, Arizona (Contact us for specific location)

California Privacy Rights

California residents have additional rights under the California Consumer Privacy Act (CCPA). For more information about these rights or to make a request, please contact us.